Mid-sized Events

Hosting a Mid-sized Event can be an event from 30-150 attendees, and with a larger budget than a Mini event, you can will be able to spend more on your venue, food and drinks and be able to offer merchandise as a thank you to your speakers and two of your attendees.

With a larger budget, you can be more creative with your food and drink budget. Pizza or any finger food is recommended, and you can even have your menu catered. Beer, and no alcohol options are available to you.

You will use the simple meeting agenda template with no more than two speakers.

What to consider ⭐

Location

• Larger size room

• Access to parking and public transit

• Layout - good visibility

• Wi-Fi

• Building heating and cooling

Equipment

• Microphones (2)

• Projector and screen (rental or borrow)

• Video camera (rental or borrow)

• Speakers and background music

• Table and chairs (extra chairs)

Supplies

• Extra power cables

• Food and drink utensils and garbage

• 2-3 volunteers

Budget

• Ordering food and drinks menu

• POKT Merchandise

• Rental cost and deposit

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Checklist

Before, During and After the Event

Before	During	After
Four weeks before: What is your topic and create your event title Select an event date Select a location and check availability Who are your speakers and contact them for a 15-20 presentation Submit a proposal on the Forum Send the template agenda to your speakers Confirm the date with your speakers Contact location and make the reservation for your event date	Get there one hour early with your volunteers to set up the room, background music and drinks Set up video recording of event and take pictures. See host responsibilities. Start the event on time	Send thank you email to speakers Send thank you email with link to the survey questions to attendees within 24 hours after the event (See Resources for survey template and thank you email template) using Luma.
Three weeks before: Create an event on Luma + add POKT Network as a host Post event on social tagging @POKTNetwork Create your version of the welcome deck - using the template	Welcome attendees and use your welcome speech Introduce first speaker After first speaker, introduce second speaker	Send to POKT Foundation video recording and pictures taken during event Update forum proposal with a short outcome record. See host responsibilities
Two weeks before: Food and drink - place order at restaurant Equipment you will need - microphones, video camera or cell phone, name tags, food and drink supplies Order POKT merchandise - for speakers and giveaways to some of your attendees. See the Resources page on how to order merchandise. Get volunteers to help - friends, neighbours or co-workers	After speakers complete their presentations, moderate the Q&A in the last 15 minutes (use second microphone for audience questions) Thank speakers and present each with POKT Network merchandise
One week before: Send second reminder to invite list. See Resources for email templates. Send reminder email to registered attendees. Use the Resources page for the email template. Contact your speakers confirm details Write up your introduction welcome speech. Keep it short (2-3 minutes) Select background music library for Open doors and networking on agenda	Give away two more POKT merchandise items to attendees who answer a question from the presentations Thank your audience for attending and announce when recording will be posted, sending a feedback survey after event Encourage everyone to stay for networking, food and drinks
One day before: Send second reminder to registered attendees Post on social media final reminder for event